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Articles of the association "Iter Aquileiense"

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Heading 1
Foundation, headquarters and scope


Art. 1 - An Association with international scope named “ITER AQUILEIENSE” has been founded, with its headquarters in Mariano del Friuli, Gorizia. The Association may establish regional headquarters in all the municipalities, regions and states in which it operates. The Association is to be run on a not-for-profit basis and in any case without any speculative aims, based on the principles of free and ethical mutuality, with its operations carried out in a multicultural, environmentally sustainable and non-violent manner.

Art. 2 - The main aim of the Association is to look after, manage and promote the pilgrimage between Aquileia and Mount Lussari along the route known as “The Heavenly Way” in all forms, in all places and with all available tools. It also aims to create a support network for this route, encompassing its historical, cultural, spiritual, social and economic dimensions, involving both the European pilgrimage networks that pass through Friuli-Venezia Giulia, and the individuals throughout the world who are involved in the culture and spirituality of pilgrimages.

With this aim in mind, the Association aims to equip all pilgrims throughout the world with the necessary tools to understand the numerous and complex topics related to many different aspects of human life and the natural world, and not only those associated with the “Heavenly Way” or Friuli-Venezia Giulia. It aims to do this through carefully-planned projects in the sectors of artistic and cultural production, historical science, theatre, information and communication using suitable active forms of research, planning, production, broadcasting, distribution, business and management. The focus will be on methods related to education and on the practical exercising of freedom, respecting the uniqueness and diversity of every person, gender, community, people, and human and natural system.

Art. 3 - In order to fully achieve its aims, the Association may forge links as appropriate with any other association, cooperative, business, public and/or private body or organisation that operates in accordance with the principles set out in art. 1 above.



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Heading 2
The bodies of the association

Art. 4 - The Association is comprised of the following bodies:

  1. the General Assembly of Members;
  2. the Chairman;
  3. the Auditor.



THE GENERAL ASSEMBLY OF MEMBERS:

Art. 5 - The General Assembly elects, with a secret, simple majority vote:

  1. the Chairman;
  2. the Auditor.


Art. 6 - Meetings may be either Ordinary or Extraordinary. The Ordinary General Meeting is called by the Chairman once a year, before the end of the first quarter. The Extraordinary General Meeting is called:

  • - whenever the Chairman deems fit;
  • - following the written and justified request of at least one quarter of the Ordinary Members;
  • - by the Auditor, in the event of irregularities being discovered in the Association’s financial management.


In these last two cases, the Chairman must call the Extraordinary General Meeting within thirty days of the request being made: if the Chairman fails to call the Meeting within this period of time, it may be called by the Auditor within a further ten days following the aforementioned period.

If the Meeting is not called by the Auditor, the petitioners may call the Meeting directly, providing at least five days’ notice.

Art. 7 - The Meetings must be called by sending a written and personally-addressed invitation to all Ordinary Members using the details they have provided, at least ten days prior to the set date. Said invitation must include the agenda. A Meeting is valid, on the first convocation, if half of the Members plus one are present; or with any number of attendees on the second convocation, which may be called once at least one hour has passed from the first. Decisions are duly made on the basis of an absolute majority of those present, who will normally express their vote by raising their hands, although different resolutions may be employed from time to time by the Assembly.

Art. 8 - All fully-registered Ordinary Members are entitled to vote at Meetings. Each Ordinary Member, whether they are an individual or a legal entity, is only entitled to one vote. Ordinary Members entitled to vote may only be represented at the Meeting by another Ordinary Member with voting rights, through a written proxy. Each Ordinary Member may only receive one proxy.

Art. 9 - The Meeting, whether Ordinary or Extraordinary, is chaired by the Chairman of the Association, or, if the Chairman is not in attendance, by another Ordinary Member determined by the Assembly. The Chairman of the Meeting appoints a minutes secretary and - if necessary - two scrutineers.

Art. 10 - The Ordinary General Meeting:

  1. approves the financial statements and sets the membership fees;
  2. elects the Bodies of the Association;
  3. approves the Association’s regulations;
  4. appoints Ordinary Members, following a unanimous vote in a secret ballot;
  5. takes decisions on any matters concerning the management of the Association, which the Chairman decides to subject to its examination.



THE CHAIRPERSON

Art. 11 - The Chairperson of the Association is the legal representative of the Society. He/she is elected by the Ordinary General Meeting from amongst the Ordinary Members who have made the required membership fee payments. He/she remains in office for a year, with no limit on the number of times he/she can be re-elected. He/she is authorised to: take on liabilities; receive donations and subsidies from public bodies or individuals; recover funds and make payments of any nature and for whatever reason, issuing a full receipt; and carry out all managerial operations required for the Association to function. He/she also has the authority to appoint lawyers and solicitors for any litigation affecting the Association, whether brought by the Association or by a third party, before any legal and administrative authority and for any level of jurisdiction.

Art. 12 - The Chairman also has responsibility for the Association’s general administrative tasks, such as:

  1. drafting the financial statement;
  2. defining specific responsibilities and any payments/reimbursements due to Ordinary Members who have been awarded administrative positions, on the basis of the recommendations of the Assembly;
  3. appointments and dismissals, as well as the definition of roles, functions, contract types and payment for any staff members, on the basis of the recommendations of the Assembly;
  4. implementing the decisions made by the Assembly;
  5. accepting or rejecting registration requests from Associate Members.



Art. 13 - The Chairman may appoint a Secretary from amongst the Ordinary Members, with responsibility for the Association’s administrative and financial management: the term for this post is the same as that of the Chairman.

The Chairman may also transfer a certain part of his/her duties and powers, either jointly or individually, for periods no longer than his/her term of office, to one or more Ordinary Members, either for individual activities or periodic tasks, delegating part of his/her responsibilities and duties to the said Members and establishing the duration and nature of the delegation in writing.

The Chairman may also delegate his/her functions to staff employed in some way by the Association, using a special power of attorney, and only in relation to individual accountancy and/or administrative tasks for set periods. In the event of the Chairman’s absence or impediment, all duties become the responsibility of the oldest Ordinary Member.



THE AUDITOR

Art. 14 - The Auditor is elected by the General Assembly from among the Ordinary Members. He/she exercises control over the Association’s accounting, checks the status of its cash and assets, and reviews the financial statement. He/she may request the convocation of the General Assembly, following the terms set out in art. 6 above. 6. He/she has the same term in office as the Chairman, and may be re-elected.



THE MEMBERS

Art. 15 - The Association is made up of Members, divided into the following categories:

  1. Founding Members;
  2. Ordinary Members;
  3. Associate Members.


Art. 16 - The Founding Members, who signed the certificate of incorporation of the Association, have the same privileges and powers as the Ordinary Members, as described in this Article, but are exempt from paying membership fees.

Ordinary Members are appointed following a unanimous verdict from the General Assembly of Members, with voting carried out using secret ballots. Both individuals and legal entities may become Ordinary Members of the Association, regardless of their status, if their conduct abides by the principles defined in art. 1. Bodies or Associations with conduct that abides by the principles defined in art. 1 of these Articles of Association may also join the Association as Ordinary Members.

Ordinary Members play an active role in the life of the Association, making a practical and/or intellectual contribution in the ways and forms determined by the Chairman and on the basis of the recommendations of the Assembly, to implement the projects relevant to the Association’s activities. Ordinary Members may, at the discretion of and in accordance with the terms and methods established by the Chairman, be reimbursed for any expenses borne whilst carrying out initiatives on behalf of the Association and/or may receive compensation for the work carried out.

Ordinary Members must pay membership fees, in the amount established by the General Assembly. They are entitled to vote at the General Meeting and can be elected to positions within the Association.

Art. 17 - Associate Members are those who make use of the activities and services provided by the Association, without taking part in its institutional life. These members pay the membership fees in accordance with the terms and methods established for Ordinary Members by the General Assembly. Both individuals and legal entities may become Associate Members, regardless of their status. Bodies or Associations with conduct that abides by the principles defined in art. 1 of these Articles of Association may also join the Association as Associate Members.

Art. 18 - The Chairman is responsible for the examination and the acceptance or rejection of applications to register as Associate Members. By signing the association application form, the candidate Associate Member commits to accept these Articles of Association, support the activity of the Association and help to further its success.

Art. 19 - Joining the Association involves:

  1. acting in solidarity with the Association and its constituent parts;
  2. the payment of membership fees, in the terms and methods defined by the Assembly or the Chairman;
  3. compliance with the Articles of Association and with any internal regulations duly adopted by the bodies of the Association.


Art. 20 - Members are also entitled to direct use of the Association’s activities and services. There are no age limits for admission as an Associate Member. The minimum age for admission as an Ordinary Member is eighteen years. Association and/or operational positions may in all cases only be carried out by Ordinary Members aged eighteen or over.

All communications made by the Society to Members are considered to have been duly completed and received when sent to the most recent address given by the Member, or to the most recent email address provided. Membership may be dissolved as a result of resignation, exclusion or death. Resignations and exclusions must be respectively accepted and arranged, with good cause, by the General Assembly for Ordinary Members or by the Chairman for Associate Members. The lists of Members must be updated on an annual basis.

Art. 21 - Both Ordinary and Associate Members must in all cases provide the following details to the Association, the latter when completing the registration form: first name, surname, place and date of birth, citizenship, address and legal domicile, tax code, and email address, if applicable. For legal entities or similar: name, location, duration and business type, legal representative, a copy of the certificate of incorporation and the articles of association, and a document in which the body determined in the articles of association authorises the subscription. By joining the Association, Members, as identified above, authorise the processing of this data both for the institutional aims of the Society and as part of the initiatives it promotes in accordance with current data protection legislation.



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Heading 3
Revenue, assets and accounting period

Art. 22 - The Association funds its activities through the following sources of revenue:

  1. membership fees;
  2. contributions and donations from public and private bodies, institutions, associations, businesses and private citizens;
  3. any gifts;
  4. payments made for services provided;
  5. other revenue.


Art. 23 - The association’s assets are indivisible. They comprise:

  1. fixed or moveable assets purchased or acquired for the founding aims;
  2. materials, tools, equipment, systems etc.;
  3. any donated assets and bequests.


These assets belonging to the Association must be recorded in specific inventories.

Art. 24 - The accounting period begins on the first of January and ends on the thirty-first of December of the same year.



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Heading 4
General and final provisions


Art. 25 - These Articles of Association may be amended if the proposed changes are approved by an absolute majority of Members eligible to vote at a General Meeting of Members called for the specific purpose of the amendment, provided that at least two thirds of Members are present.

Art. 26 - The Association shall be considered dissolved definitively:

  1. when its dissolution is approved, with a secret vote, by all Members entitled to vote, provided that at least two thirds of Members are present, during an Extraordinary General Meeting that includes the dissolution of the Association within the agenda, called with the due notice of at least thirty days;
  2. when the last Member leaves.


Art. 27 - For anything not expressly covered by these Articles of Association, the provisions of the Italian Civil Code and the relevant current legislation apply.



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Gorizia, 24 November 2008

Done, read and signed